Who are we?
Hertzian Ltd, Health & Wellbeing InnovationCentre (“Hertzian”, “we, us, our”), as a controller of your personal data,strives to be transparent and clear. Our goal is to treat the data of ourcustomers, employees, website visitors, and other individuals involved in ouractions carefully and with respect.
This Privacy Policy aims to explain how we handleyour personal data through our Hertzian.co.uk website (“Website”) and https://www.hertzian.co.uk/careers/open-roles portal (“Careers Page”). Please read this Privacy Policy carefully so you can fully understand our practices concerning personal data.
Personal data means any information that can beused, alone or together with other data, to uniquely identify a human being.
Examples of such data are: name, email address, IDnumbers, or location data.
Which information do we collect and why?
A large part of our Website does not require yourpersonal data. For certain parts of the Website, it is necessary for us toprocess personal data. Overall, we have a lean Website and you do not need toregister to use our Website. Nevertheless, we process some personal data tomake the Website work, and to offer you the Website Services.
Hertzian processes personal data of:
Data Source/Website Service | Personal Data |Purpose/Use
Website Visitors (via Cookies and other similarmeans) | IP address, Browser type, Operating system, Referring URLs, Your useof our website, and other clickstream data | To provide certain features of theWebsite, To enhance your user experience, To understand and save yourpreferences for future visits, To advertise on other sites, To compileaggregate data about site traffic and site interaction so that we can offerbetter Website experiences and tools in the future, For statistical analysisand market research
Cookie settings by clicking the cookie icon or cookie settings. To knowmore about these purposes, see our Cookie policy.
Website Visitors who use our “Get in Touch”/”Contact Us” contact form | First name, Last name, E-mail, Phone (optional),Company, Country, Other personal data that Website Visitor decides to providevia “Description” field | To get you in touch with our team with your questions and requests and provide you with sufficientinformation.
Job Applicants | Name, E-mail, CV, Phone Number,Nationality | We process personal data of the candidates who have applied foropen vacancies in our Careers Portal. When you visit our Careers Portal andapply for a job opening, we collect your personal information to process your application.
Social media platform users (e.g., LinkedIn) |Personal data provided via form such as: First name, Last name, Email address |We process personal data for the purpose of promoting our brand for ourProspect Clients and Job Applicants.
Legal basis
Legitimate interest
We use essential cookies for our website to operateand we rely on the legitimate interests ground under Article 6(1)(f) GDPR.
Consent
We process personal data based on consent accordingto Art. 6(1)(a) GDPR, which you are free to give or refuse. You’ll see consentoptions when you visit our website for the first time. You can change yourdecisions at any time by setting your cookie preferences. If you change yourdecision, it will not affect the lawfulness of processing based on consentbefore its withdrawal. For us to process your requests you provide us with yourpersonal information (via “Get in Touch”/”Contact Us” and “Apply for this job”and other external forms linked to this Privacy Policy – e.g., LinkedIn). Basedon your consent, we collect that personal information and process your request.You have the right to withdraw the consent at any moment explained under Yourprivacy rights.
Compliance with a legal obligation
To comply with our legal obligation. In case of aviolation, alleged unlawful activity or when we need to uphold our Terms, weneed to be able to search or share (some of) your personal data.
Retention period
Hertzian will save your data for as long as it isnecessary for the purpose for which it was provided. We regularly go throughour systems to check if your personal data is still necessary for the purposesfor which they were provided.
Please refer to our cookie policy to learn moreabout how long we store your information collected through cookies.
In addition to the above, in some circumstances wemay store your personal data for longer periods, for example:
(i) where we are required to do so in accordancewith legal, regulatory, tax, or accounting requirements, or
(ii) for us to have an accurate record of yourdealings with us in the event of any complaints or challenges, or
(iii) if we reasonably believe there is a prospectof litigation relating to your personal data or dealings.
Sharing personal data with third parties
Hertzian only provides personal data to thirdparties when this is permitted and done carefully. Personal data will only beprovided to third parties if you have given permission yourself or if this ispermitted under the General Data Protection Regulation or other applicableprivacy legislation. Data is provided to parties that help Hertzian to performservices for you or to maintain our Website. If you provide your consent forusing your data for marketing purposes, we may share your data with third partiesfor marketing purposes.
These parties may be located in the Netherlands,other countries in the European Economic Area, or elsewhere in the world. Wherepersonal data is stored by us outside the EEA, we will ensure an appropriatelevel of protection for the data transferred. We require service providers andother service providers to take appropriate measures to protect theconfidentiality and security of personal data.
Data transfers, storage, and processing globally
Hertzian operates around the world and may transferyour personal data to other offices or third-party locations around the world –which may be outside the European Economic Area (EEA) – for the purposes thathave been set out in this Privacy Policy. In some countries outside the EEA,data protection laws may provide lower safeguards than those in the EEA, whichis why we take specific additional measures to keep this personal data safe asdetermined by GDPR, such as transferring to countries that have been deemedadequate by the European Commission or using Standard Contractual Clauses (asapproved by the European Commission) provided the concerned country provides anequivalent level of data protection.
How we protect your information?
Ensuring the security of your personal data is veryimportant to us which is why we have taken different technical andorganizational measures to ensure this. We want to avoid any personal data fromunauthorized access, disclosure, use or alterations. This is why:
We only provide articles, information and usepersonal data as described in this Privacy Policy. We never ask for credit cardnumbers. We use regular Malware Scanning. Your personal data is containedbehind secured networks and is only accessible by a limited number of personswho have special access rights to such systems and are required to keep theinformation confidential. In addition, all sensitive/credit information yousupply is encrypted via Secure Socket Layer (SSL) technology. We implement a varietyof security measures when a user enters, submits, or accesses their informationto maintain the safety of your personal data.
We have implemented commercially-reasonabletechnical, organizational, and security measures designed to protect yourpersonal data. However, please note that we cannot guarantee that theinformation will not be compromised as a result of unauthorized penetrationinto our servers. As the security of information depends in part on thesecurity of the computer, device, or network you use to communicate with us andthe security you use to protect your user IDs and passwords, please make sureto take appropriate measures to protect this information.
If Hertzian experiences a data breach and yourinformation are affected, the Hertzian Privacy Team (legal@hertzian.co.uk) willinform you if required by applicable law. Hertzian may be also legally bound tocontact the local data protection authorities.
Which cookies do we use?
Cookies and similar tracking technologies, such asbeacons, scripts, web beacons, and tags (which together we refer to as“cookies”), are small bits of text, usually stored on a user’s computer harddrive or within a browser. They enable a website (and/or other websites whichcan recognize a cookie) to remember information about the user’s visit to thatwebsite.
Cookies are used to make the website work or towork more efficiently, as well as to provide information to the owners of thewebsite.
Such information may be used to provide a morepersonalized and responsive service. Cookies may be either first-party cookiesset directly by us to your device, or third-party cookies set by a third-partyprovider on our behalf. Whenever you use this Website, information may becollected through the use of cookies and other technologies.
For more information regarding the cookies that weuse, please visit our Cookie Policy: https://www.hertzian.co.uk/legal/cookies-policy
Your privacy rights
You have a right to lodge a complaint with yourlocal data protection supervisory authority: If you believe that your dataprotection rights may have been breached, you have the right to lodge acomplaint with the applicable supervisory authority or to seek a remedy throughthe courts. You have the right to object to profiling.
You have the right to object, to or to requestrestriction, of the processing: In certain circumstances, you also have theright to object to the processing of your personal data and to ask us to block,erase, and restrict your personal data. If you would like us to stop using yourpersonal data, please contact us.
You have the right to request that we rectify anypersonal data. You also have a right to request certain details of the basis onwhich your personal data is transferred outside the European Economic Area.
You have the right to data portability: You havethe right to request that some of your personal data is provided to you oranother data controller in a commonly used, machine-readable format.
You have the right to request the erasure/deletionof your personal data: You have the right to [ask/require] us to erase yourpersonal data when the personal data is no longer necessary for the purposesfor which it was collected, or when, among other things, your personal datahave been unlawfully processed.
You have a right to access personal data held aboutyou: You have the right to request a copy of the personal data that we holdabout you. There are exceptions to this right, so that access may be denied if,for example, making the information available to you would reveal personal dataabout another person, or if we are legally prevented from disclosing suchinformation. You are entitled to see the personal data held about you. If youwish to do this, please contact us using the contact details provided below.
You have the right to withdraw: If you haveprovided your consent to the collection, processing, and transfer of yourpersonal data, you have the right to fully or partly withdraw your consent.Once we have received notification that you have withdrawn your consent, wewill no longer process your information for the purpose(s) to which youoriginally consented unless there is another legal ground for the processing.
You can exercise your rights by submitting arequest to legal@hertzian.co.uk
Subject to legal and other permissibleconsiderations, we will make every reasonable effort to honor your requestpromptly in accordance with applicable law or inform you if we require furtherinformation to fulfill your request. When processing your request, we may askyou for additional information to confirm or verify your identity and forsecurity purposes, before processing and/or honoring your request. We reservethe right to charge a fee where permitted by law, for instance, if your requestis manifestly unfounded or excessive. In the event that your request wouldadversely affect the rights and freedoms of others (for example, would impactthe duty of confidentiality we owe to others) or if we are legally entitled todeal with your request in a different way than initially requested, we willaddress your request to the maximum extent possible, all in accordance withapplicable law.
Changes to the Privacy Policy
Hertzian may make changes to this Privacy Policy.Hertzian, therefore, recommends that you regularly check for updates to theprivacy statement.
Contact information
You are welcome to contact us with any questions,comments, and requests regarding this Privacy Policy. If you have any otherrequests or questions about your personal data, you can contact us: legal@hertzian.co.uk